Administrative Support Assistant

Sort and file completed orders numerically-both active and inactive files. Prepare inactive files for storage area. Responsible for retrieving and maintaining inactive purchase orders and quotation files located in storage area. Sort, open and distribute incoming mail; prepare out going U.S. mail. Sort and mail out inter-office mail to departments and campuses; maintain mailing list. Operate and/or maintain photo copying and fax machines; distribute all incoming fax mail. Match receiving reports and invoices with purchase orders for payment.

Assist in processing invoice payments as necessary. Answer telephone; provide information or refer. Collate, staple and distribute duplicated materials. Proofread/edit quotation forms; and type correspondence, reports, forms etc. Operate a variety of office equipment to include calculator, typewriter, computer, printer, mail opener, scanning equipment etc. Provide backup support as needed. Requires High School diploma or GED or an equivalent combination of education and experience. Good customer service and oral communication skills desirable. This is a fixed-term appointment funded for one year from date of hire.

Administrative Support Assistant

Serve as the receptionist for two academic areas: answer telephone, greet visitors, answer questions or refer, and schedule appointments. Schedule conference rooms and coordinate conference calls. Maintain office files and records; enter data/information on computer; distribute mail; duplicate and collate material. Assist with events and other administrative tasks as needed. Inventory, order and store general office supplies. Register students for courses during drop/add period, co-ordinate collection of syllabi, mid-semester evaluations and final exam schedule. Administer SRTE distribution, collection, processing, data entry and re-distribution of tabulated results to instructors. Process textbook and desk copy orders.

Coordinate grade submission process for Philosophy including sending reminders and deadlines for e-lion submission, monitoring grade entries, and providing instruction when necessary. Process and maintain updates to the faculty/staff directories to include office hours. Coordinate mass mailings and mass copying. Operate and maintain a variety of office equipment and provide assistance to faculty and students as needed. Maintain display cases and departmental listings.

Maintain departmental records in accordance with unit needs and University policies. Provide support to other staff as needed. Requires High School diploma or GED, plus one year of related experience or an equivalent combination of education and experience. Experience with Microsoft Office (Word, Excel, and Access) and excellent interpersonal and organizational skills with flexibility in handling multiple tasks and a strong commitment to teamwork required. Familiarity with a student information mainframe is preferred.

Australian publisher of children's educational books offers publishing rights for India

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Australian mining company offers capital & expertise and seeks partnership in mining & resources projects in India

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